The Gunston School seeks an Administrative Assistant. This position plays a vital role in supporting the senior administrative team in providing assistance to ensure the smooth functioning of the school's administrative processes and assisting in creating a positive and organized environment for staff, students, and parents. This position reports to the Head of School and supports the External Relations Team, the Director of Athletics, as well as assisting campus faculty and staff with daily operations. The Administrative Assistant must be a positive, solution-oriented person who has exceptional organizational skills and works well as part of a collaborative team.
ESSENTIAL FUNCTIONS
- Head of School Support
- Maintain calendar and schedule meetings
- Board of Trustee and committee meeting preparation and maintain board portal
- Assist with travel plans (field trips, conferences, etc.) and prepare expense reports
- Handles communications with prudence and is careful in maintaining the discretion of confidential records and information.
- Administrative, External Relations, and Athletic Director Support
- Support the administrative team, other departments, and offices in various special projects and tasks as needed
- Covers the front desk, as needed and assigned
- Support the Director of Athletics and Transportation with logistics, scheduling, communication, and event planning
- Support students and parents with general inquiries and administrative forms
- Provide assistance during peak times, such as open houses, alumni events, fundraisers, and graduation
- Special Event Support
- Assist with planning and on-site support of campus events
COMPETENCIES
- Positive outlook and warm demeanor
- Strong organizational skills
- Proven ability to organize and prioritize multiple tasks and meet deadlines
- Must communicate effectively, both orally and in writing
- Impeccable strength in writing, including grammar and spelling
- Work independently as well as collaboratively within a team environment
- Willingness to both receive and offer coaching. Specifically, accepts coaching graciously and with an open mind
- Implements coaching received in a timely fashion and in the manner in which it was intended
- Proficient with Microsoft Office (Word, Excel, and PowerPoint), Google Suite ( Gmail, Google Calendar, Google Docs, Google Sheets), and Zoom products
- Establish and maintain effective working relationships
- Knowledge of general office administration tasks
- Analytical and problem solving skills
- Attention to detail and high level of accuracy
- Ability to effectively communicate within a diverse community and manage situations with a high degree of courtesy and tact
- Punctual, responsible, good sense of humor, and strong work ethic
- Ability to maintain a high level of order and organization in busy, small environment
- Must be able to lift and carry 40 lbs. plus
EDUCATION AND EXPERIENCE
- Minimum 2 years of experience as an executive or administrative assistant
- Experience in an educational institution preferred
The above referenced position summary is a guideline designed to present an overview of the job duties and is not intended to be a comprehensive list of responsibilities and requirements. Employees are immediately eligible for comprehensive benefits that includes health/dental/vision, retirement plan, paid vacation, paid personal and paid sick leave.
Qualified candidates should send a resume and cover letter to Melissa Haber, Chief Financial Officer, at mhaber@gunston.org. No phone calls please.
Gunston recognizes diversity, equity, and inclusivity as fundamental to our learning community and integral to a comprehensive education. We welcome candidates whose experience has prepared them to contribute to our commitment to diversity and excellence. Gunston is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, age, national origin, disability, veteran status, sexual orientation, gender identity or expression, genetics, or any other protected characteristic as established by law.
